Wellington2010Planning

VLN C ePrincipal Meeting & Inaugural AGM Wellington April 28th - 30th Planning

=**Notes:**= "Can we put one thing on the Agenda, a slot for representatives from NZQA, probably Barbara May and Rob Grant to speak with the group in Wellington. Anytime would be fine with them, though we could check (Ken? did you get any suitable time for Barbara?)" Carolyn

Meet with Marg & Howard - NEN update? ( I support this suggestion KM, I think it is vital - JA) **DONE**

Hopefully, by this stage we will have addressed the issue of a leadership team for the ePrincipal group. It may need further thrashing out and perhaps a vote system to put people in to these leadership positions. (Conor) (Is this not part of the agenda for the AGM? JA) - No - this is on 30 March agenda (Conorb) Sorry - I must have missed something here - do I take from this that we are going to have a separate leadership from the VLNC? When did we decide this? (Janet)

WORKING GROUPS: Maybe each working group should be reporting back on their action plan for 2010. - (CB) THINGS TO DO FOR THURSDAY 29TH > Cluster snapshots Attendees list & contact Charter Constitution VLNC Briefing Document Working Party Information
 * 1) Send an invitation to Principals of each cluster to attend with RSVP by end of Week 9 (Term 1) - e-Principals of each cluster to send this out, same message going out to all clusters. This will give us a clear idea of the number attending. (Carolyn) **DONE**
 * 2) [] record who is coming here (arrivals, departures, contacts etc)
 * 3) Check the room where this is being held can cater for the numbers attending - how to provide catering, VC access in room? (Rachel discuss with Eddie **DONE**)
 * 4) Ask Eddie who else to invite - Derek, Jo, Merryn, Tertiaries, MOE ... (Rachel) **DONE**
 * 5) ** Cluster Snapshots (want to know from each cluster - cluster stats (schools, classes, student enrolments); cluster goals - links national initiatives & goals. ePrincipals to write this as a cluster report & email as a Word Document to Carolyn for hard copy distribution by the Thursday 22nd April.) (Yet another report - a template of what is required for goals/links might be useful) **
 * 6) **Official AGM Proceedings** (Grey accepted Chair) - Background Overview, Constitution & Charter, Election of Governance, Election of Exec management team. Ken to work with Grey to organise official proceedings.
 * 1.30 **Ordinary Meeting** - Speakers:
 * Eddie - VLN overview
 * Marg & Howard - NEN
 * LCO Handbook feedback (Derek or one of the LCO working party)
 * VLN initiatives - spoken to by those present or Eddie - VLN Primary (Rick), Music (Merryn), ESOL (Jo)
 * Working Party overviews - spoken to by Working Party leaders.
 * Findings from NZeLCF project collation (Lynda & Grey) part of Ordinary Meeting in afternoon - //may bring this forward to before lunch if time so Lynda can join//
 * Documentation** - Carolyn to collate & distribute at the meeting

Derek Jo (VLN ESOL) **YES** Merryn (VLN Music) **YES VC** Robin & Miriama (Virtual Kura) MOE - Helen Cooper, Tam Dobie, **YES** Colin McGregor, Howard & Marg **YES** (Howard afternoon) Dominic & Prue (Wellington High School) Peter Hills (VEN) Bronwyn Cross (PPTA) **YES also Peter Cooke also**
 * Invitations to:** //(went out 1st April)//

=Programme:= DEANZ Conference for those attending (morning) 2pm - 5pm - Room 325, St Paul's Square, Pipitea St.
 * Wednesday 28th April**
 * ePrincipal Meeting
 * Working Parties
 * NZQA meeting

PPTA Board Room - Willis Street 9.00 Start - Coffee & Conversation 9.30 **Introductions** - Cluster Snapshots 10.30 to 12.30 **Official VLN Community Inaugural AGM Proceedings** 12.30 to 1.30 Lunch 1.30 **Ordinary Meeting** - Speakers: 3.30 Airport shuttles for early leavers / Afternoon Tea 4.00 - 5.30 Continue Ordinary Meeting 7.30 Dinner @
 * Thursday 29th April**
 * Eddie - VLN overview
 * Marg & Howard - NEN
 * LCO Handbook feedback (Derek or one of the LCO working party)
 * VLN initiatives - spoken to by those present or Eddie - VLN Primary (Rick), Music (Merryn), ESOL (Jo)
 * Working Party overviews - spoken to by Working Party leaders.
 * Findings from NZeLCF project collation (Lynda & Grey) -

Public Trust Office 9am to 2 pm Working parties
 * Friday 30th April**

More Notes:
Room 325 at St Pauls Square for Wednesday afternoon the 28th April. Then on the 30th we have rooms in Public Trust on Lambton Quay Note there probably wont be an outside MoE connection for you so sorry you will need to use your data cards.
 * Venues** **& Catering** (Rachel coordinating)

Bookings for Public Trust Friday (1 room 9 am to 2 pm) confirmed with julie.macher@moe.minedu.govt.nz